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The Mark As Final option is useful when you want your collaborators to know that the current version of the document is the final version.

The first three options provided by Protect Document are available to any kind of Office user (home, small business, or big business). A certificate authority can provide digital certificates. Signing a file digitally requires that you obtain a digital certificate. This type of service allows you to assign users different permission levels for the file.Īdd A Digital Signature: You can digitally sign a file to prove its authenticity. Restrict Access: This option enables you to take advantage of a Digital Rights Management server. You can restrict formatting to a selection of styles and specify editing restrictions for the document, including making the document read-only. Restrict Editing: This command opens the Restrict Formatting and Editing task pane in the document, presentation, or worksheet window. Only users with the password can open the file. When you select this option, you are required to enter a password for the file. This feature is primarily designed to keep users from inadvertently making changes to a file.Įncrypt With Password: The file is encrypted and protected with a password. All editing commands for the file are disabled however, any user opening the document can remove the Mark As Final setting in the Backstage. Mark As Final: This command marks the file as final and makes the file read-only. Figure 3-11 Select a document protection strategy on the Info page.